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Scope

Are there flaws in your current contract lifecycle management (CLM)?

Jamie Gannaway
May 9, 2024
4
min read

Deploying a Contract Lifecycle Management (CLM) system is a smart move for any business. It brings order to the often chaotic world of contracts, improving efficiency and reducing errors. However, traditional CLM systems often miss a crucial element: scope automation.

Why Scope Matters in CLM

Scope writing defines the range of services, deliverables, and expectations within a contract. Think of it as the blueprint for your agreement. Neglecting this step can lead to scope creep, where projects expand beyond their original intent, causing delays, increased costs, and unmet expectations.

When contracts involve third parties, they typically result in a Statement of Work (SoW). How this scope is agreed upon is usually outside the CLM system, but it's an essential input into contracts managed within CLM. By digitising this process, moving it away from traditional Word documents, and enabling collaboration, it becomes a valuable source of data for CLM tools.

Strategic Piloting within CLM

That's why integrating a pilot program focused on scope automation and services procurement orchestration within your CLM initiative is a smart strategy. A well-designed pilot lets you test new processes and technologies in a controlled setting, allowing you to identify and mitigate potential risks before they affect the broader organisation.

By partnering with procurement teams and stakeholders, you can create a focused pilot to explore innovative approaches to scope writing and contract negotiation. This exercise provides a hands-on experience for your teams, supporting the adoption of new processes and communication plans while allowing them to refine their skills in a practical context.

How Deployed Can Help

At Deployed, we specialise in transforming traditional scope management into a streamlined, digital process that integrates seamlessly with your CLM platform. By shifting from static Word documents to dynamic, data-driven scope definitions, you gain greater control and visibility while reducing the risk of errors and miscommunication.

Our approach to scope automation covers several key areas:

  • Simplifying Scope Definition: We create a clear, concise framework for the scope that aligns with your CLM processes.
  • Integrating with CLM Tools: We ensure that the scope and services procurement processes are smoothly incorporated into your existing CLM system.
  • Reducing Scope Creep: We implement best practices to prevent scope creep and ensure contract clarity.
  • Enhancing Compliance and Performance: We provide robust compliance controls and performance metrics to track the success of your CLM transformation.

Conclusion

Integrating a scope automation and services procurement pilot into your CLM initiative is a strategic step toward strengthening your contract management framework. With Deployed's expertise, you can transform your CLM system into a model of efficiency and clarity, ensuring that your contracts support your organisation's success in the long term.

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Work begins before it starts®

Contact the team at Deployed to get more information about learning, automation, or platform demos.

Work begins before it starts®

Contact the team at Deployed to get more information about learning, automation, or platform demos.

Work begins before
it starts®

Contact the team at Deployed to get more information about learning, automation or pilots.